Mileage tracking app for employees
Mileage Tracking App for Employees Is RMDialer
A mileage tracking app for employees measures how far staff travel for work, so travel claims stop depending on odometer photos and memory. RMDialer measures each working day's kilometres from the route the phone records between punch in and punch out, removes drift and fake-location points, and totals the period on the web.
- Km per working day from the route
- Drift and fake GPS left out
- A total for any week or month
Free personal dialer. Paid features include a 3-day trial; no card required.
Team plans: ₹159/user/month in India, $29/user/year elsewhere, billed yearly + taxes →
Every figure opens as the map it came from.
Updated
Short answer
What is a mileage tracking app for employees?
A mileage tracking app for employees records the distance staff travel for work and adds it up for travel allowance or reimbursement. RMDialer measures each working day's kilometres from the phone's route between punch in and punch out, leaves out drift and fake-location points, and shows a total per employee for any period in the Web CRM.
Key takeaways
- Distance is counted only during working hours.
- Fake-location points never reach the total.
- Each day's kilometres open as a map for checking.
Why claims get easier
Mileage tracking app for employees benefits
What a business paying travel allowance gets when the kilometres come from the phone's route.
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Distance without an odometer photo
The day's kilometres come from the route the phone recorded while the person was punched in.
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Cleaned before it is counted
Drift while standing still, fake-location points and impossible jumps are left out of the distance.
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Every figure has its route
A day's distance opens as a map, so a disputed number can be checked in seconds.
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Work travel only
Recording starts at punch in and stops at punch out, so the drive home is not in the total.
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A period total per person
The web report adds up the kilometres for any week or month you pick.
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The employee sees it too
The phone shows the kilometres so far today, so the claim is not a surprise at month end.
From points to a total
Employee mileage tracking app: how the kilometres are built
Each step removes something that would make the figure bigger than the real trip.
| Step | What happens |
|---|---|
| Points | A location every 15 seconds while punched in, from GPS, the network or both |
| Drift removed | Small movements while standing still are not added, using the accuracy the phone reports |
| Bad points dropped | Points from a fake location app, and jumps no vehicle could make, are not counted |
| Breaks paused | No points are recorded between Break and Resume work |
| Day total | The remaining route is added up in kilometres for the day |
| Period total | The web report adds the days for the week or month you choose |
The monthly total is the sum of the days you choose in the report. To pay a claim, multiply it by your own per km rate; RMDialer does not hold rates or approve claims. What else live location records is on the employee location tracking app page.
Plain limits
Mileage tracker for employees: what it is not
It is not a tax logbook. A logbook for tax usually records the purpose of each journey, and rules differ by country; RMDialer records the working day as one route and does not ask why each trip was made.
It is not a fuel card or an expense tool either. It gives you a reliable distance per person per day; fuel receipts, petrol prices and rates stay in your own process. And it counts only travel during working hours, so a sales rep who drives to a client before punching in will not see that trip.
Teams who read the same route as outlet visits can use the field force tracking app; teams who log client visits can use the field sales tracking app.
Lift service engineers in Melbourne
Mileage tracking for engineers on service calls
Picture a lift maintenance company in Melbourne with nine engineers driving their own cars to service calls across the suburbs. Each month they submitted claims built from odometer readings written on a card, and the office manager spent two days checking them against job sheets.
The engineers now punch in when they leave for the first job and turn on live location once. Each working day's kilometres appear in the report, and the monthly total for each engineer is multiplied by the company's per km rate for the travel allowance. When one engineer's claim was higher than usual, the office opened the day with the highest figure and found a long call-out to an outer suburb on the map, which settled it. The claims process now takes an afternoon. The company is an illustration, not a named customer.
The punch itself, with a location check at the depot, is covered on the attendance app with location page.
Try it with your own workflow
See a month of kilometres for your team
Turn on live location for two or three people for a week. We will show each day's distance, the routes behind them and the period total on the web.
Team features, one plan
₹159/user/month
₹1,908 per user, billed yearly, plus taxes, in India. $29 per user per year, or $12 per user for 3 months, outside India.
- Lead statuses, remarks and reminder scheduling
- Assigned calling lists and employee reports
- List auto dialing and WhatsApp automation
The personal dialer, call log and personal analytics are free forever. Team access and saved lead workflows require a plan. SIM charges and any WhatsApp provider charges are separate.
Compare free and paid features →Mileage tracking app for employees FAQ
Can I track my employees' mileage with an app?
Yes. With RMDialer each employee turns on live location once, and every working day's distance is measured from the route their phone records between punch in and punch out. You read it per day and per month in the Web CRM.
How is the distance calculated?
From the route: a point every 15 seconds while the person is on duty, with drift while standing still removed and fake-location points and impossible jumps left out. The day's kilometres are the length of what remains.
Does it show miles or kilometres?
Kilometres. If your claims are paid per mile, divide the kilometre total by 1.609 when you prepare the claim.
Can I use it for travel allowance reimbursement?
Many businesses use the daily or monthly kilometres as the basis for a travel allowance. RMDialer gives the distance; your own per km rate and approval process turn it into a payment.
Is it a mileage logbook for tax?
No. A tax logbook usually needs the purpose of each trip and other details that RMDialer does not ask for. Check what your tax office requires before relying on the daily totals for tax.
Does the drive home count in the mileage?
No. Recording stops at punch out, at a break, or at the branch closing time, so travel outside working hours is not part of the distance.
What if an employee uses a fake GPS app to add kilometres?
It does not work. Anything a mock-location app feeds the phone is tagged, the office can see the tag, and those positions never reach the kilometre total.
Can I check a disputed mileage figure?
Yes. Open that day's map from the report and you see the route, the stops and the kilometres, and you can switch to the raw GPS points behind it.
How much does a mileage tracking app for employees cost with RMDialer?
It is part of live location, so the same seat price applies: ₹159 per employee a month for the year in India, and $29 per user per year, or $12 per user for 3 months, outside India. There is no charge per trip or per kilometre.